eDRMS Publish to Web

The eDRMS Publish to Web module from infoXpert provides a secure method for real-time publishing of selected folders and documents from your eDRMS to a secure Web CMS. You are able to create different levels of access to published documents based on category and organisation together with a comprehensive Audit of access.

It is an ideal solution whether you need to publish  documents for public access OR you need to publish specific documents for an individual organisation only.

The module architecture ensures that your infoXpert application server remains behind your enterprise firewall without having to expose your infoXpert server for public access to the outside world.

Key Features

Web Based CMS

Secure Gateway and Publishing

Audit of External Access / Usage

Self Service Portal

Customisable Layout

Document Upload Facilities for Clients

Key Benefits

• Login Management: manage CMS logins and folders and documents that the login can access. (The CMS logins are managed separately to the standard infoXpert logins). 
• Personalise Interaction: different home pages display depending on the user category.
• Improve Communication Timeframes: instant access to the latest authorised versions of documents and folders.
• Reduce Staff Time: instead of sending numerous emails whenever a document changes the user can login to access to the latest authorised version.
• Overcome Email Frustration: enable authorised users to upload documents directly into nominated infoXpert folders (handy for large documents rejected by mailbox size quotas).
• Secure: provide secure access to nominated infoXpert folders & documents with the infoXpert application remaining behind your firewall.
• Audit Access: view audit history of each login and every document accessed.

Online Demonstration

Click here to view an Online Demonstration of the eDRMS Publish to Web

Example Scenarios
Some of the common scenarios of how the eDRMS Publish to Web can be implemented include:

Public Access Documents - publish documents for external access without providing access to infoXpert.

Councillors & Board Members - confidential access to Minutes, Agenda and Management Reports.

Ratepayers & Applicants - provide access to authorised property and development application documentation.

Customer & Clients - provide access to invoices, project plans and documentation.

Contractors - enable suppliers to upload tender responses to a secure folder within infoXpert, as well as provide access to shared service delivery documents.

HR Employment Applicants - provide a portal for job applicant to access position details and submit applications and resumes.

Suppliers - enable suppliers to upload project progress reports and view authorised project documentation.

Technical Diagram

Example Portal Layout